How to Save Microsoft Exchange Emails to PST? Get Solution

Shini Mohan | November 6th, 2020 | Exchange Server

Summary: If you are getting trouble to save Exchange emails to Outlook data file, then you are at the right place. In this write-up, we will guide users on how to save Microsoft Exchange emails to PST by using the professional solution provided here.

In IT organizations and other companies employees communicate with each other & share information through Microsoft Exchange emails. This EDB mailbox item is a crucial part of the company because it contains and stores sensitive data such as: personal & professional data, project details, client information, etc..

As everyone knows that Exchange Server is prone to corruption, that’s why it is necessary to save emails from Microsoft Exchange mailbox to PST from unwanted vulnerabilities and other threats.

Generally, users use the Exchange Powershell New-MailboxExportRequest command to export Exchange emails to Outlook data files but this manual solution requires in-depth knowledge and technical skills.

Besides this, you have to assign the “Mailbox Import Export” role and provide read/write permission to the Exchange Trusted Subsystem security group in a shared folder. Then users can start saving their Exchange emails to Outlook PST file.

Limitation Of Manual Solution

  1. Lengthy and time-taking process
  2. One have to assign roles and permission before using Exchange Managemen Shell
  3. Users need Requires technical skill and in-depth knowledge to use the PowerShell cmdlet
  4. Manual method doesn’t work properly with unhealthy EDB mailbox
  5. Face data loss while export or saving Exchange data to Outlook data file from corrupted Exchange mailbox

Note: To export or save email from Microsoft Exchange Server 2003, 2007, 2010, 2013, 2016 to PST file. You can use an advanced solution i.e. Exchange Export Tool which easily save/export various Exchange data items and mailboxes from Live Exchange Server to PST.

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You can use the trusted and professional solution i.e. EDB File Converter provided by SysTools, which helps you to export or save emails from multiple mailboxes from offline/dismounted EDB file in batch with no data loss.

Use Automated Method for How to Save Microsoft Exchange Emails to PST

EDB File Converter provides categories filter option which allows user to save the selected Exchange mailbox data items (mails, contacts, calendars, notes, tasks, calendars) from different mailboxes (legacy, user, archive, shared, disconnected) to PST file in bulk without any loss of data.

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This utility provides dual scanning mode that recover & repair pub1.edb file and priv1.edb file from corruption. By default, the Exchange database file goes through Quick scan option which removes minimal corruption, and for highly corrupted .edb file you can select Advance scan mode. This option also recovers permanently deleted Exchange mailboxes and items.

It does not require any user to have any technical knowledge and skill to use this software. It provides graphical user interface which makes the job a lot easier to save emails from Microsoft Exchange to the PST file without inserting any command.

The software is capable to export selective or entire Exchange database mailboxes and data items to PST and different file formats: PDF, HTML, MBOX, MSG, EML. Users can easily extract mailbox from offline EDB to Outlook data file or convert EDB to PDF and other formats to save Exchange data safe and secure with the help of this utility.

After conversion or saving the Exchange data to the selected file format, the tool auto-generate the export report in CSV format which contains success and fail count. It allows users to check the status of the exported data.

Key Features Of Professional Software

  1. Support and export public folders and private mailboxes to Outlook PST
  2. Preview Microsoft Exchange database mailbox items before conversion
  3. Preserver actual data structure and keep metadata intact
  4. Provide remove email encryption (SMIME/OpenPGP) from Exchange mailboxes in batch
  5. Save Microsoft Exchange EDB to PST, MBOX, MSG, EML, HTML, PDF file format
  6. Date filter option export Exchange mailbox data from a specific period of time
  7. Compatible with all versions of MS Outlook, Windows OS, and Exchange Server

Step by Step Method for How to Save Microsoft Exchange Emails to PST

Step 1: Download the automated software in your local computer > Install > Launch it

install software

Step 2: Click on Add File button > Load offline / dismounted MS Exchange database file > Click on the Add button

click add file

Step 3: Preview the Exchange database mailboxes and data items > Click Export

preview exchange data

Step 4: Select the Exchange mailboxes > Click on PST > Select the advance settings

select exchange mailboxes

Step 5: Click on mailbox from categories filter option to save emails from Microsoft Exchange mailbox to PST > Click on the Save button

select mails and click on save button

Step 6: Select the browse button to set target file location > Click on the export button

click export

All emails are successfully exported to the PST file format from Exchange mailboxes

Bringing It All Together

This write-up provides detailed information on how to save Microsoft Exchange emails to PST file by using the professional solution described in the above section. The utility helps user to save all their Exchange emails from multiple mailboxes in batch without losing a single bit of data.