How to Export Public Folders TO PST Exchange 2016?

Summary: This write-up will help users to export public folders to PST Exchange 2016 by using the manual solution i.e. Microsoft Outlook and the professional solution provided here. Also, the user will learn about the limitation of the manual method.

Public Folder has its own place in Exchange Server because users can organize and share the information with multiple members and groups in an organization. The content in the public folder are build in the hierarchy and it make easier for users to browse the information contain in it.

One can see the full hierarchy in MS Outlook. If the user mail-enable the Exchange public folder and add itself as a member of the distribution group. Then any email arrives in the group is automatically added to the public folder.

Now all this information clears that how much sensitive data Public Folder contains. So for the backup user can save the public folder into Outlook data file using the manual and professional solution.

Method 1: Export Public Folders to PST Exchange 2016 Using Automated Solution

The EDB Converter software provided by SysTools is the professional tool used by advanced IT experts and Naive users to export the multiple public folders from offline/dismounted Exchange database files to PST file format.

It support both private and public Exchange database file. You can load offline public EDB file and export to the Outlook data file in a simplified way without any trouble.

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The utility provides dual scanning option (Quick and Advance scan) which recovers & repair pub1.edb file and priv1.edb file from corruption. To remove minimal corrupted Exchange database file select quick scan and to recover highly corrupted EDB file opt advance scan. This option also recover hard deleted Exchange mailboxes and items from loaded .edb file.

Now users can recover permanently deleted mailbox Exchange 2010, 2013, 2016 easily by using the above scan mode option. After recovery, you can export the recovered mailbox to Outlook PST file and various file formats.

This application saves EDB to PST, EML, MBOX, EML, MSG, HTML format. It is capable to export selective or multiple Exchange mailboxes such as: user, legacy, disconnected, shared, archive and data items like – calendars, contacts, journals, tasks, mails, notes to Outlook data file.

After exporting the Exchange data, the software auto-create the export report which store the success and fail count in CSV file format.

Note: Users can also export public folders to PST Exchange 2016/2013/2010 and all versions.

Key Features Of Professional Software

  1. Maintain original folder hierarchy and keep metadata intact
  2. Date filter option export specific Exchange data of a certain period
  3. Option to remove encryption i.e. SMIME/OpenPGP from EDB mailbox in batch
  4. Preview EDB mailbox items: contacts, notes, journals, tasks, emails, calendars
  5. Category option allows users to export selected data items from Exchange mailboxes
  6. Convert EDB to PDF, MBOX, MSG, PST, EML, HTML file format
  7. Compatible with all version of MS Outlook, Exchange Server and Windows OS

Steps to Export Public Folders to PST Exchange 2016 Using Automated Method

Step 1: Download and Run the professional software

install software

Step 2: Click Add File > Load Public Exchange database file > Click Add

add public edb

Step 3: Preview Public Folder data items > Click Export

preview exchange public folder items

Step 4: Select the Exchange Public Folder > Click on PST > Click browse button set destination location > Click Export

click export

Step 5: Finally, the public folder is exported to the Outlook data file successfully

Method 2: Export Public Folders to PST Exchange 2016 Using MS Outlook

Step 1: Navigate to “File” tab and click it > Select the “Open & Export” option

click open & export

Step 2: Click on “Import/Export” option

select import/export

Step 3: Select “Export to a file” option > Click the Next button

click on selected option

Step 4: Go to “Outlook data file (.pst)” option > Click Next

navigate to selected option

Step 5: Click on the given “Public Folders” > Click on Next

select exchange public folder

Step 6: Click on the “browse” button and set target file location > Click on the finish button

select browse button

Step 7: The Exchange public folder is successfully exported to the Outlook data file

Downside Of Manual Approach

limitation of manual method

Bringing It All Together

We have described the detailed information to export public folders to PST Exchange 2016 by using the manual and professional method. Therefore now users also know the downsides of manual approach and they can use the automated solution described in the above section to export Exchange public folder and database into PST & various file formats without any data loss.