How to Export Public Folders TO PST Exchange 2016?

Summary: This write-up will help users to export public folders to PST Exchange 2016 by using the manual solution i.e. Microsoft Outlook and the professional solution provided here. Also, the user will learn about the limitation of the manual method.

Public Folder has its own place in Exchange Server because users can organize and share the information with multiple members and groups in an organization. The content in the public folder are build in the hierarchy and it make easier for users to browse the information contain in it.

One can see the full hierarchy in MS Outlook. If the user mail-enable the Exchange public folder and add itself as a member of the distribution group. Then any email arrives in the group is automatically added to the public folder.

Now all this information clears that how much sensitive data Public Folder contains. So for the backup user can save the public folder into Outlook data file using the manual and professional solution.

Method 1: Export Public Folders to PST Exchange 2016 Using MS Outlook

Step 1: Navigate to “File” tab and click it > Select the “Open & Export” option

click open & export

Step 2: Click on “Import/Export” option

select import/export

Step 3: Select “Export to a file” option > Click the Next button

click on selected option

Step 4: Go to “Outlook data file (.pst)” option > Click Next

navigate to selected option

Step 5: Click on the given “Public Folders” > Click on Next

select exchange public folder

Step 6: Click on the “browse” button and set target file location > Click on the finish button

select browse button

Step 7: The Exchange public folder is successfully exported to the Outlook data file

Downside Of Manual Approach

limitation of manual method

Method 2: Export Public Folders to PST Exchange 2016 Using Automated Solution

The EDB Converter software provided by SysTools is the professional tool used by advanced IT experts and Naive users to export the multiple public folders from offline/dismounted Exchange database files to PST file format. This utility provides dual scan option (Quick and Advance scan) which remove minor and highly corrupted EDB file. Also, the advance scan option recovers permanently deleted data items or mailboxes from the Exchange database file.

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The tool supports public and private EDB files and users can load any size of .edb file. Along with this it also support STM file. This application by default creates the UNICODE PST. It also provides various file format in the export option such as PST, HTML, PDF, MSG, EML, MBOX. If user want to use the public folder in different email clients or access it from web browser and save the folder in for legal basic then they can opt these export options.

Note: Users can also export public folders to PST Exchange 2016/2013/2010 and all versions.

Key Features Of Professional Software

  1. Maintain original folder hierarchy and keep metadata intact
  2. Date filter option export specific data of a certain period
  3. Option to remove encryption i.e. SMIME/OpenPGP from EDB mailbox in batch
  4. Preview EDB mailbox items: contacts, notes, journals, tasks, emails, calendars
  5. Category option allows users to export selected data items from Exchange mailboxes
  6. Compatible with all version of MS Outlook, Exchange Server and Windows OS

Steps to Export Public Folders to PST Exchange 2016 Using Automated Method

Step 1: Download and Run the professional software

install software

Step 2: Click Add File > Load Public Exchange database file > Click Add

add public edb

Step 3: Preview Public Folder data items > Click Export

preview exchange public folder items

Step 4: Select the Exchange Public Folder > Click on PST > Click browse button set destination location > Click Export

click export

Step 5: Finally, the public folder is exported to the Outlook data file successfully

Bringing It All Together

We have described the detailed information to export public folders to PST Exchange 2016 by using the manual and professional method. Therefore now users also know the downsides of manual approach and they can use the automated solution described in the above section to export Exchange public folder and database into PST & various file formats without any data loss.