Best Possible Ways to Create a Password Protected PDF File
PDF work as a paper document, that is mostly used on the internet to share information. No matter how confidential the information, it is one of the most secure document files. Standard & Quality, On every machine, it appears the same regardless of the fonts installed on the system. And typically it is difficult to create PDF documents when they are secured. But to secure a PDF file, you need to know how to create a password protected PDF file. OR how to secure pdf document from copying, editing, printing, and with a password.
Fortunately, password-protected encryption within the PDF format is supported. Whether it’s Win OS or a Mac OS this knowledge base guide will take you through each of them, step by step.
How to Create a Password Protected PDF File on Windows 7/8/8.1/10?
It’s not easy to set a password protected PDF file on Win 7/8.1/10 OS. Although there are some utilities such as Microsoft Word and Adobe Acrobat Pro that can do the task with ease. Like Mac OS, Windows does not offer any inbuilt tool.
Adobe Acrobat Pro can cost you. But fortunately, you can go with free 7 days trial version of Adobe or can try any other low-cost utility. Let’s Check out both methods to create a password to protect PDF file with Microsoft Word and Adobe Acrobat Pros DC free trial.
Protecting a PDF File With Password Using Adobe
Follow the below steps to create a password protected PDF file:
Step 1: To Install, Visit the Adobe Acrobat Free Trial Download Page.
- Here, Click on Get Started and Fill out the form to sign up for your account and get Adobe ID.
Step2: When Downloading starts, the welcome page is displayed.
Step 3: If Adobe Acrobat Reader is not installed on your system, you’ll need to install the DC Pro version, now simply continue with a free trial.
Step 4: Once Adobe Acrobat Pro DC is launched, Sign-in using the button in the top right-hand corner. Then, click the “File” menu >> select “Open”. Choose the PDF file to create a password-protected PDF file >> Click the “Open” button.
Step 5: You can see the unprotected PDF file. Now again click the “File” menu >> Drop down to “Properties” or just press “Ctrl + D”. Document Properties panel will open.
Step 6: Click on the “Security” tab. Beside “Security method” drop-down and select “Password Security”
Step 7: Now you can see a new Window. Check the box “Require a password to open the document” and In the Password field put a secure password that you can easily remember.
Note: Always Remember if you forgot the PDF file password. It will become difficult for you to access your Documents or retrieve the lost Password.
Always use a different password other than you use for accessing other services, in case you are sending it to others. Adobe will even rate how difficult your password will be to guess, so try to use a strong one. Preferably you should use a combination of upper, and lower-case letters, special characters, and numbers.
Restricting Print/Edit/Copy option with Adobe Acrobat
To create a password protected PDF file only by adding a password is not sufficient. Adobe Pro additionally allows you to password protect certain tasks such as editing and printing.
Follow the below steps to secure PDF by adding edit & print restrictions:
Step 1: Follow the above steps from Step4 to Step6 and Open the Security panel.
Step 2: Drag down to the heading ‘Permissions’. Check the box you may see beside ‘Restrict editing and printing of the document’.
- Here you may see two options Printing Allowed & Change Allowed.
Step 3: In both, you may choose options by drop-down options. Select one of them as per the need to secure a PDF file.
Step 4: Once you made all tweaks enter a password in the box “Change Permissions Password.”
Finish!! So, now you have created a password-protected PDF file. When opened, the password window will automatically prompt.
How to Create a Password Protected PDF File with Microsoft Office?
For this, you need to create an office document and then export it as a password-protected PDF file. You may get an encrypted PDF file with the password you provided.
Follow the steps to make a password-protected PDF file:
Step 1: Open the document in MS Word, PowerPoint, or Excel, Click the “File” menu >> select “Export”. Choose “Create PDF/XPS” to export.
Step 2: New window will appear to save the PDF file, Downside you will find out “Options” button. Click on it.
Step 3: In the Options window, check the box beside “Encrypt the document with a password”. Click OK.
Step 4: Enter the desired “Password” and “Re-enter” it to confirm the password and click “Ok”.
Now that you know how to create a password protected PDF file, what if you get a secured PDF file, and how to unlock it? You may try the demo version of the free PDF Unlocker to take the test. In the beginning, you may find out the link to download a free utility.