How to Batch Convert PST to PDF Without Outlook?

Srishty | June 4th, 2021 | Outlook, PDF, PST, Technology

Want to batch convert PST to PDF without Outlook? Looking forward towards the best PST file to PDF conversion solution that works without Outlook? Don’t worry! This post will help the reader to understand how to batch convert Outlook PST to PDF file.

Nowadays, Adobe portable file is need for mobility users, whether they belong from business or any other field. Moreover, the PDF file is considered as a standard document to show digital evidence in a court. Well, many Outlook users are looking for a solution to export PST file to PDF. The reason being, PDF file can be accessible on different platforms. Thus, in the upcoming section, we will discuss all possible techniques to perform the conversion. Read this blog in order to have the complete idea about how to batch convert and print Outlook emails with attachments to PDF file.

Table of Content:

Reasons to Convert Outlook PST File to PDF Format

Most of the people travel to different places along with their crucial data with them wherever they go. Carrying the email data creates some issues, as you are not allowed to access the same email client everywhere they travel. Thus, many users look for a solution to batch convert PST to PDF without Outlook. Here are some reasons behind conversion:

  1. PDF files are is highly measured in order to store data in a versatile but reliable and secure manner.
  2. PDF files are safe to store data in the form of text messages, images, etc.
  3. It offers two types of password, i.e. Owner and User password. If User password is applied on a file then, it protects that file. On the other hand, owner password directly applies restriction over the contents of a PDF file like copy, edit, print, and extract data.

Automated Method to Batch Convert PST to PDF without Outlook (Windows)

To overcome such drawbacks you can use a reliable third-party tool, PST to PDF Converter. This application allows to convert Outlook emails, calendars, contacts, tasks, notes, etc., into PDF format without Outlook installation. The major benefit of using this tool is that it converts all embedded attachments with Outlook messages. It has a user-friendly interface that even a novice user can use it without having much knowledge.

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Let us tell you how to batch convert Outlook PST to PDF using PST converter tool:

Step 1. Open PST file conversion software and add PST files.

add outlook pst file

Step 2. Preview emails and click on Export to proceed.

preview emails

Step 4. Choose PDF as file saving format.

batch convert pst to pdf

Step 5. Go to Advanced Settings section for PDF and other settings.

Step 6. Click on Export to convert Outlook PST to PDF in batch.

export pst file to pdf

Here’s the list of some unique features that are listed below:

  • Batch convert PST to PDF without Outlook
  • Export all items of PST file without any data loss
  • Advance Scan feature for corrupted Outlook PST files
  • Apply Date Filter and File Naming Convention options
  • Maintain folder hierarchy during the export process
  • Offers Bates Numbering and Date Stamping features
  • Supports to convert PST Emails to PDF with attachments
  • Compatible with all latest version of Windows OS

Steps to Save Multiple PST Files to PDF Format on Mac

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Step 1. Install the software on Mac machine and Add PST files or folder.

add pst file or folder

Step 2. Select PDF as file saving format.

select pdf to convert outlook pst to pdf

Step 3. Apply Advance settings for more filters and features.

apply filters

Step 4. Select location to save PDF and click the Export button.

batch convert pst to pdf without outlook

Manual Approach to Export PST File to PDF Format

There are following steps to convert Outlook PST to PDF document which are described below:

  • Start Outlook application and select email message that are to be saved in PDF
  • Then, go to File option and choose Print option
  • Now, select the Microsoft Print to PDF option.
  • Click on Print to continue.
  • Select PDF from the Save as type drop-down menu and click the Save button.

Challenges Faced While Using Manual Method

The biggest demerit of this method is it will not allow you to batch convert PST to PDF without Outlook. MS Outlook installation is mandatory for this method. This approach also requires a lot of time and effort to execute this process as if there is a large number of PST file items to be converted. Besides, the proper technical knowledge is required to perform this manual method.

Time to Conclude

As everyone knows, MS Outlook is a popular email client that can be used by both regular and business clients. In today’s arena, at common query among the end users is how to batch convert PST to PDF without Outlook? In this blog, we have discussed both manual and automated solutions to export PST file to PDF file. From these two approaches, you can select any one of them as per your needs and requirements.