How to Batch Convert PST to PDF Without Outlook?

Srishty | May 1st, 2019 | Outlook, PDF, PST, Technology

Want to batch convert PST to PDF without MS Outlook? Looking forward towards the best PST to PDF conversion solution that works without Outlook? Don’t worry! This post will help the reader to understand how to batch convert Outlook PST to PDF file.

Nowadays, Adobe portable file is need for mobility users, whether they belong from business or any other field. Moreover, the PDF file is considered as a standard document to show digital evidence in a court. Well, many Outlook users are looking for a solution to save Outlook emails to PDF. The reason being, PDF file can be accessible on different platforms. Thus, in the upcoming section, we will discuss all possible techniques to perform PST to PDF Conversion. Read this blog in order to have the complete idea about how to batch convert PST to PDF without Outlook.

Table of Content:

Reasons to Batch Convert PST File From Outlook to PDF

Most of the people travel to different places along with their crucial data with them wherever they go. Carrying the email data creates some issues, as you are not allowed to access the same email client everywhere they travel. Thus, many users look for a solution to batch convert PST to PDF without Outlook. Here are some reasons behind PST to PDF Conversion:

  • PDF files are is highly measured in order to store data in a versatile but reliable and secure manner.
  • PDF files are safe to store data in the form of text messages, images, etc.
  • It offers two types of password, i.e. Owner and User password. If User password is applied on a file then, it protects that file. On the other hand, owner password directly applies restriction over the contents of a PDF file like copy, edit, print, and extract data.

Manual Approach to Batch Convert PST to PDF File

There are following steps to export Outlook data file to PDF document which are described below:

  • Start Outlook application and select messages that are to be saved in PDF
  • Then, go to File option and choose Save As option
  • In Save As dialogue box, you have to browse to the path where the resultant PDF file is to be saved and specify the name of PDF file.
  • Choose HTML format from Save As Type drop-down menu and click on Save button
  • Go to the location where HTML file was saved
  • Select the file and right-click on it. Next, select Open With option>> Open Word (desktop).
  • From MS Word file, navigate to File option and click Save As option
  • Under Save As Menu, find the location where the output PDF file is to be stored
  • Choose PDF option from Save As Type drop-down menu and click Save button
  • At last, you can successfully export PST emails to PDF format

Challenges Faced While Using Manual Method

The biggest demerit of this method is it will not allow you to batch convert PST to PDF without Outlook. MS Outlook installation is mandatory for this method. This approach also requires a lot of time and effort to execute this process as if there is a large number of PST file items to be converted. Besides, the proper technical knowledge is required to perform this manual method.

Automated Method to Batch Convert PST to PDF without Outlook

To overcome such drawbacks you can use a reliable third-party tool, SysTools PST to PDF Converter. This application allows to convert Outlook emails, calendars, contacts, tasks, notes, etc., into PDF format without Outlook installation. The major benefit of using this tool is that it converts all embedded attachments with Outlook messages. It has a user-friendly interface that even a novice user can use it without having much knowledge.

Let us tell you how to batch convert PST to PDF with this tool:

Step 1: Open PST to PDF Converter Software

Step 2: Add Outlook PST files into the tool

Step 3: Preview the data and click on Export.

Step 4: Select the Folders required to be converted.

Step 5: Go to Advanced Settings section for PDF and other settings.

Step 6: Click on Export to convert PST to PDF in batch.

Here’s the list of some unique features that are listed below:

  • Batch Convert PST to PDF without Outlook
  • Export all items of PST file without any data loss
  • Advance Scan feature for corrupted Outlook PST files
  • Apply Date Filter and File Naming Convention options
  • Maintain folder hierarchy during the export process
  • Offers Bates Numbering and Date Stamping features
  • Supports to convert PST Emails to PDF with attachments
  • Compatible with all latest version of Windows OS

Time to Conclude

As everyone knows, MS Outlook is a popular email client that can be used by both regular and business clients. In today’s arena, at common query among the end users is how to batch convert PST to PDF without Outlook? In this blog, we have discussed both manual and automated solutions to export Outlook PST to PDF file. From these two approaches, you can select any one of them as per your needs and requirements.