How to Archive Gmail Emails Using Different Approaches?
Gmail is the best and most popular webmail service. It provides 15 GB of free space, so managing storage space is not an easy task. Archiving or downloading Gmail emails is the only solution to manage the free 15 GB storage space. In this blog, we will provide you with a solution to archive Gmail emails.
Let’s begin with the query:
“I have been using Gmail for the past couple of years and in those years I have created more than 4 Gmail accounts for multiple uses. But, for now, I am searching for a solution to archive Gmail emails by date and by doing this I will be able to save some storage space occupied by unnecessary emails. So, my question is, do you have any method to help me resolve this query without any data loss?“
It is clear that nobody wishes to lose their email or Gmail account. To keep the emails safe & sound, one must use the archive option. In the meantime, we will explain some of the best methods that can help you archive Gmail emails by date.
What Actions are Needed to Archive Gmail Emails?
Whenever someone talks about the term “archive emails”, it basically means saving a backup copy of Gmail emails and eliminating them from the original destination. In short, there are in total of 2 methods that one can use for archiving Gmail emails.
So, let’s take a look at them.
Best Manual Method to Archive Gmail Emails By Date
Whenever someone archives an email in their Gmail account, then the email message is hidden from the Inbox. And, for the last time, it does not mean that the email is deleted or anything from your email account. Think of it as saving up your money in the Bank account for security & protection in the place of keeping it in a trash folder.
You can easily find any of your archived emails in the “All Mail” option, which is on the left side of the Gmail page. Let’s move the manual solution to archive Gmail emails by the date.
Steps to Archive Gmail Emails By Date Filter
Implement the steps mentioned below to archive emails of Gmail account using date filter:
- To begin, Open your Gmail Account from your default browser.
- Afterward, you can simply enter the command that follows: in: inbox before:2022/11//13 in the search bar and press Enter button.
- In the next step, one can easily find the results as per their search command.
- Make sure to check all the checkboxes and click on the Archive option.
- Lastly, you can preview the status of your chosen email that has been successfully archived.
Challenges Faced During the Manual Methods
The above mention manual method has certain limitations and may not be 100% accurate. These are the limitations:
- One can only archive emails in Gmail by Date Range only as it fails to save or archive any emails on the local drive or PC.
- Also, the inbox emails will be hidden during the archiving process.
- You need to have in-depth knowledge of Gmail Settings.
- It only allows you to archive only the selected emails by date.
An Effective Solution to Archive Gmail Emails
Most of the users want to archive their emails to free up unnecessary space by using the in-built “Archive” feature which has failed to do the task properly. And, Here comes the Automated Tool into the play.
Free Gmail Backup Tool can be utilized for archiving emails as well as saving them on your hard drive. The best software solution that allows you to archive Gmail emails, contacts, calendars, and documents into the local system. You can easily save all the data into multiple file formats on Windows and Mac machines.
Once you have successfully archived all your Gmail emails on your system, you will be able to remove those specific emails from the Gmail server. It also provides the option to apply the date-based filter which actually gives out particular email messages within your date range.
Step-by-Step Guide to Archive Gmail Account Data
Follow the below-mentioned steps to archive emails, contacts, calendars, and documents from multiple Gmail accounts:
Step-1: Install and launch this software and then enter your credentials.
Step-2: Next, Select Email Format, and Category, then browse the destination location.
Step-3: After clicking on the Apply Filter option, you can set the date and folder filter.
Step-4: After all the selections, press the Start option to complete the task.
Summing Up
In this blog, we have mentioned the best techniques to archive Gmail emails. This process can be difficult if you do not know the right techniques, but that’s why we are here for you. You will get a perfect solution for all the issues that you may be facing.
So, what’s the wait the for? Go ahead and try out the given solutions and you might just find your perfect solution.
