Office 365 Backup Solutions For Mailbox Items | 10 Min Setup

Samuel Adams | December 27th, 2017 | Data Backup, Software Review

Office 365 Backup Solutions to securely archive & backup O365 emails, calendars, contacts, tasks, deleted items, etc. and restore it back when needed without using eDiscovery Tool quickly. Simple to use & maintain your On-premise mailbox items locally on the system.

Have you gone stuck at a point in searching solutions to backup Office 365 emails Account? One could find many numbers of solutions to Backup Office 365 Account. Most of them provide cloud-based service to backup Office 365 data to the cloud. Do you think backing up your data on 3rd party cloud storage would be safe? What if data leaked out from 3rd party cloud or any malicious user hack there storage servers and stole your data. Huge Loss can occur. Many other Possibilities may also occur. We have come up with a great solution i.e. SysTools Office 365 Backup & Restore Tool.

SysTools Office 365 Backup Solutions simply archive all your mailbox items and store it on your Local Machine in PST/EML file format. Now this PST file can easily be stored in any secure place or shared with multiple users and not only this you can also import multiple PST files to O365 account instantly within few clicks.

Quick Glance at SysTools Office 365 Backup

  • Backup Office 365 Account Items to PST or EML file format
  • Naming Convention Option: Choose backup file name of your choice
  • Check Impersonation for Multiple Office 365 account backup at a time
  • Filter option: Email, date and user filter for backing up required emails.
  • Backup emails, contacts, calendar, deleted items, tasks, etc. of O365 Account
  • Import large Outlook PST files to Office 365 mailboxes

Extended Unbeatable Features to Backup & Restore Office 365

Backup Office 365 Mailbox

This Office 365 exchange backup tool smoothly archive single as well as multiple mailbox items to PST/EML file format and save it to the local server, desktop, hard drive & other external storage media. Impersonation mode is available to backup multiple mailboxes using the admin account.

Quickly Connects to Account

This Office 365 backup solution is programmed powerfully so that it can easily connect to Exchange Online Mailbox account. Internet connection must be good for establishing connectivity between software and O365 account to fetch and backup Exchange Online data.

List Out O365 Data

Arrange complete Mailbox items into the tree-like structure at left side within the Software. That helps to select the items from the huge collection of mailbox items and backup it without any confusion and also easily save it to your system.

Various Quick Filter Option

The user can easily manage Exchange Online backup to Outlook PST & EML using multiple filter option. Like filter out selective data, Date filter to backup Office 365 data at the different time interval. Checkbox option to export particular Mails, Contacts, and Calendars into PST file.

Naming Convection Option

Option helps to save Outlook online data to EML file format, the O365 backup software allows User to create a new file to save the backup. The archiving to EML format is processed in bulk yet message subject or other attributes are applicable on all.

Preview Mailbox Contents

This software previews of all Office 365 mailbox items before backing up data locally. Just click on the items or folder from the list to preview the items present. After previewing user can smoothly backup entire folder or subfolder within the single click.

SysTools Office 365 Backup Solutions Individual Rating




Office 365 Backup


Export as PST


Export as EML


Backup entire Mailbox items


Preview items before exporting


Import PST to Office 365


Backup multiple Exchange Online Accounts at a time


Simple User Interface


Windows OS Compatibility


Export individually Emails, Contacts, Calender


Live chat


Phone support


Office 365 Backup & Restore Software Versions

The best Office 365 Backup software is available in two versions:

  • Free Demo Version: To facilitate for free testing of Office 365 backup & restore Tool, the organization has launched a free demo version. As name recommends it is made available for users as a freeware and can be easily downloaded from the official site. Trial version exports only first 100 emails and first 25 other items to PST and EML (only email messages) format.
  • Licensed Version: The licensed edition is available to present in three licenses: Personal License / Business License / Enterprise License. Each licensed version is designed for the single home user, small business with few employees and for big organizations.

Live Working of Office 365 Backup & Restore Software to Test

The software comes with user-friendly GUI so that non-techie user can also export Office 365 to PST without facing any problem.

Follow Steps to backup O365 Mailbox items including Calendar/ Mails/ Contacts:

Step 1: Run the SysTools Office 365 Backup & restore tool. To start archiving Emails to PST file and save it locally.

Office 365 Backup

Office 365 Mailbox Backup Tool

Step 2: Enter Login credentials to Connect Utility with Outlook Online Account.

Login Office 365 Account to Backup

Step 3: Select Mailbox items and Click on Browse button to choose saving location. Now Click on Export button.

Select Mailbox Items & Choose Location to Save

Step 4: Apply multiple filters to export only the required data and Click Start button

Click ‘Export’ to Backup Locally

Step 5: After Successful backup process completion, Click on Ok button to exit.

Backup Completed Successfully

Visit to see full working:

The Bottom Line

On the performance and individual ratings, the tool is rated 9.6/10. Although the best Office 365 Backup Solutions for mailbox items does not work for backing up one drive storage, it has proved itself a must-have utility to save office 365 mailboxes locally. To sum up, this tool deserves a trial.