How to Print Outlook Contacts as Business Cards? 2 Best Ways

Summary: If you need to print Outlook contacts as business cards, you will have to first convert them into a portable document format. In this article, we will provide you several methods to execute it.

The Outlook contacts contain user’s information such as phone numbers, FAX, email address, etc. In the business world, contacts are precious. To print contacts from Outlook, you will have to first create a file that can be easily printed. The Portable Document File, aka PDF, is the best option to do so.

User Query

“I need to share my Outlook contacts with my new interns. For the sake of convenience, we are planning to hand over those contacts in the printable PDF form. However, I couldn’t figure out the method to do this. Is there any way to print Outlook contacts in business card?”

As you can analyze the above query, do you have the same confusion? Keep reading further to get your answers.

Read More: Combine all Outlook Contacts into Single VCF File

Why You Should Print Outlook Contacts as Business Cards?

Printing Outlook contact files to business cards can be useful in a variety of professional and organizational situations. Here are a few common reasons why you should do so:

• Ease of Distribution: Printed business cards with contact information are a quick and easy way to share your details at social events, conferences, or meetings.
• Avoid Digital Distractions: Printed business cards serve as a reliable backup in case of technical issues, such as a broken phone or an inaccessible Outlook account.
• Organized Communication: Printing business cards directly from Outlook helps you quickly organize and format your contact details. This feature can be most effective if you need a physical copy of your contacts for a specific event or purpose.
• Affordable Printing Option: If you don’t want to spend money on custom business cards, using the templates available in Outlook can be an inexpensive alternative. Bulk sharing: At events where you’re likely to meet a lot of people, having a stack of pre-printed cards can make them easy to distribute.

How to Print Outlook Contacts as Business Cards? Manually

To manually print Outlook contacts in business cards, you need to format the contact information and create a print layout. To accomplish this task, follow these steps:

#1: Print Contacts from Outlook

• Start Outlook and go to Contacts or People.
• Select the contacts you want to print.
• If you need to print several contacts, you can hold down the Ctrl button and choose them, or press Ctrl+A to select all contacts.

#2: Format Contacts for Printing

Outlook does not have a built-in feature to print contacts directly as business cards, but you can manually format the information in a business card layout.

To use an Outlook business card template (for a single contact):

• Open a contact.
• Click File > Print.
• Under Print Style, select Business Cards.
• Set other settings, such as the number of copies, and select a printer.

#3: Print your Business Cards

Once you’ve formatted your contact information correctly in a Word document or other design tool:

• Go to File > Print.
• Select your printer and settings, such as Cards or Business Cards.
• Make sure your printer can print on business cards (such as Avery).
• Print the page.

Limitation of Using this Software

Printing Outlook contacts manually as business cards is very convenient, but you may encounter some limitations and issues when using this method.

• Time-consuming: Manually printing business cards for multiple contacts can be time-consuming. You need to select each contact, manually create or customize the business card, and then print them one by one or in small batches.
• Does Not Support Batch Printing: Unlike dedicated business card software, Outlook does not offer an efficient batch printing feature to print a large number of contacts at once.
• Does Not Support Direct Export to a Printing Service: Outlook does not allow you to export business cards for direct printing through a professional printing service. You may have to manually customize the file to suit your printer needs.

Secure & Easy Print Outlook Contacts as Business Cards

There are two possible ways to do it, i.e., an automatic professional solution and another one is a manual method. You can pick which suits your requirement the most.

To learn how to print Outlook contacts in business card (VCF) professionally, you will have to use trustworthy software. The vCard Export tool is an ideal application to export Outlook Address Book as vCard. It provides you multiple formats to export your file in such as VCF (virtual business card file), PDF, CSV, and many others.

• Users can print all of their contacts in a single attempt.
• You do not need to install MS Outlook on your system.
• Permits you to print even the damaged or corrupted contact files.
• Provides several formats to print your contacts in that are compatible with uncountable platforms.
• Can export even the files that are protected by passwords.
• You can create a single file for all of your contacts or merge them all into one single file.

Steps to Print Outlook Contacts as Business Cards

Step 1: Download and install the software and add.pst files or folders. This software provides you an option to auto-detect the files in case you are not sure about the location

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Step 2: After that, this application scans them for any corruption and loads them. You can preview the contact files along with details.

Step 3: Next, choose PDF format and provide a destination location. Hit the export button.

Step 4: Now, the application will start the conversion process.

Conclsuion

Your hassle to print Outlook contacts as business cards ends here. The recommended software provides you the convenience to download or share all of the contacts in a single file without the fear of your contacts getting corrupted. The manual method, however, is comparatively lengthy and does not execute as well depending upon the application version you are working on and the configuration of your machine.

Frequently Asked Questions