How to Backup Lotus Notes Email Folders | Top 3 Free Solutions
If you’re searching for a simple solution to backup Lotus Notes email folders , you’ve come to the correct place. In this article, we will go through the best methods for backing up IBM Notes emails without a hitch.
Lotus Notes is essentially a feature-rich email program that allows users to engage with their emails both online and offline. This is why it is one of the most popular email applications, with a large number of users. But we also know that all mail providers have storage space limitations. As a result, many people are looking for a means to back up the emails so that they can easily move their all unnecessary or not in use data.
Why Do Users Want Lotus Notes Email Backup?
There are several reasons why users should generate a backup of their Lotus Notes emails, some of which are given below:
- Many customers desire to migrate from Lotus Notes, in which case they must export all of their mail data from Lotus Notes to a local workstation so that they can simply move all of their data to another email client.
- Making a backup of email data allows users to save up space in their mailboxes while also improving the email client’s performance.
- Backup allows users to recover all data in the same format in the event of a data loss.
- Backup is quite useful if you wish to share your email data or view certain info in such case.
How to Make a Backup of Lotus Notes Email Folders
In this part, we will examine the top four ways for exporting Lotus Notes, which may quickly backup all of your IBM Notes data to your local system.
- Save Lotus Noes As EML
- Make a PDF Copy of Emails
- Archive Lotus Notes Emails Folder
- Automated Method to Backup Lotus Notes Email Folders
Let’s begin with the free approach for backing up IBM Notes emails.
Method #1: EML Backup of Lotus Notes Email
Lotus Notes provides the ability to save Lotus Notes to EML. To do so, follow the instructions below:
1. First, install IBM Notes on your computer.
2. Now, go to the File menu and select Save As.
3. Select a place to save NSF files.
4. Finally, click the save button to save the NSF file.
Method #2: Create a PDF backup of your Lotus Notes emails.
Yes, users may manually backup their Lotus Notes emails in PDF format. To do so, follow the procedures below:
Make sure you have Outlook installed on your system before using this approach.
1. Choose the email you wish to save as a PDF first, then drag it to another location. And the email is stored in EML format by default.
2. Now, use Outlook to open the dropped EML files.
3. From Outlook, go to the File menu and select Save As.
4. Now, select HTML format form. Save As dialogue box
5. After that, open the resulting HTML file in Word and then select File >> Save As >>PDF
Method #3: Creating a Lotus Notes Archive
Lotus Notes also has an archive function that allows users to create a creative archive of their IBM Notes data. So, in order to accomplish this, follow the steps below:
1. To begin, launch Lotus Notes and select Action Option.
2. Then select the Archive option, followed by Create Criteria.
3. In the Archive Settings box, type the name of the archive folder you want to create.
4. Now, check the Enable the Criteria box and then select Selection Criteria.
5. Choose the files you wish to archive >> OK.
6. Select the time and days for automated document archiving from the Schedule tab.
7. After that, select Actions >> Archive Now from the drop-down menu.
8. A pop-up menu opens; choose Yes, Lotus Notes emails should be archived.
Method #4: Efficiently Backup Lotus Notes Emails
The manual techniques outlined above are perfectly capable of creating a backup of Lotus Notes. However, each has its own restrictions, such as the requirement for Outlook to generate a backup, and EML approaches are time-consuming since users must save every emails one by one.
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So, in this part, we’ll go through the best methods for backing up Lotus Notes emails. NSF Converter is a program that allows users to save Lotus Notes NSF files in three distinct file formats: MBOX, EML, and MSG. So, when using this application, users have the choice of selecting the format, and it is also capable of preserving the folder structure and data integrity during the process.
The Tool’s Operational Steps
1. To add NSF files, download the program and then click on the Add File(s) or Add Folder button.
2. Select the Export Option that best suits your needs.
3. Choose the Advanced Conversion Option.
4. Select a location to save the resultant file.
5. Finally, click the Export button to start the process.
Conclusion
How to backup Lotus Notes emails is a frequently asked question among IBM Notes users. As a result, we have covered all of the manual methods in one article. In addition, we reviewed the automated method for doing this work. So, if you believe that the manual is not appropriate for you for whatever reason, you may attempt the automatic method to finish this work.
