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The File Archive.pst Has Reached Its Maximum Size – Tips & Tricks

Published By Kumar Raj
Aswin Vijayan
Approved By Aswin Vijayan
Published On January 30th, 2024
Reading Time 4 Minutes Reading

Overview: In this blog we are going to discuss about the tips and tricks to fix the file archive.pst has reached its Maximum size. Find the best solution to solve this problem. Stay tuned till the end of this blog.

Microsoft Outlook always had issues relating to its file size. The problems encountered are depending on the version of the application being used. The 2003 and below versions are considered the older ones that created ANSI-type personal storage table files which came with a storage limit of 2 GB only.

The later versions including 2007 and above extended the size limit from 20 to 50 GB also the file type changed to Unicode type PST. The archive file is the same as the PST file which represents a user profile, therefore, all the same, concepts are applicable to the archive.pst file too. It will encounter users with situations where they receive messages stating that the file archive.pst has reached its maximum size.

The following section is dedicated to discussing the same problem along with possible solutions.

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The File Archive.PST has Reached its Maximum Size – Solutions

As explained above, the archive files are not different from a normal PST data file. Therefore, it surfaces the same storage limits as that of the Outlook data file. Microsoft Outlook keeps stacking up data from a user account into the defined archive PST both in manual and automatic archiving. The final result in overloading the archive PST.

The basic three workarounds to troubleshoot the overloading issue is described below:


In order to avoid the storage issue, one of the best methods is to get rid of the data that you no longer require. It not only reduces the storage space but also maintains the archive in an organized manner, keeping only the necessary data. For this you want to follow the given steps:

Step 1: Open the archive PST.
Step 2: Select the items.
Step 3: Delete them.
Step 4: Clear the deleted items folder to eliminate them permanently.


The second method to solve the file archive.pst has reached its maximum size issue is in Unicode type PST file, create an archive. To perform this first you want to disconnect the existing archive from your profile by following the given below steps:

Step 1: Go to “Data File Management” and then click on the “File” tab then go to the “Account Settings” and then select the “Data Files” tab.

Step 2: Click on the “Open File Location” to open the folder path in Windows Explorer.

Step 3: Choose the file and then click the “Remove” option to solve the archive.pst maximum size issue.

Step 4: Quit MS Outlook after closing the dialog box.

Step 5: Go back to the place of an archive and rename it with a different name than archive.pst (it is the default name).

Note: To access the older archive contents, reconnect it by using the “Open File” option.


Combining the archive with a newly created master archive is another approach to fix the file archive.pst has reached its maximum size. One cannot perform this process directly but there is an applicable workaround. First, you want to create a new PST file to act as the master archive and then copy all the contents of the archive to the master file. In this way, the contents remain on the safer side in case anything comes wrong during the combining procedure.


In case of manual procedures fail to yield the desired result, professional tools work best. Third-party solutions like Split PST help users to save precious time. It is one of the straight forward methods because it is specially designed to cut PST files. The utility helps the user to resolve archive.pst reached maximum size issues without any data loss and hassles.

Some of the highlighted features:

  • Break up large PST files by date, size, year, and folder.
  • It can work with ACTIVE PST and ARCHIVE PST.
  • Option to divide all items such as emails, calendars, contacts, tasks, etc.
  • Supports MS Outlook 2021, 2019, 2016, 2013, 2010, 2007, & 2003 versions.
  • It supports Windows 10 and all below versions with 32 and 64 bit.


The segment discusses the approaches to solve the file archive.pst has reached its maximum size. Being a data file, the size will always remain an issue for Microsoft Outlook users. So to avoid these file size issues, one can take the help of this article because it provides manual as well as automated solutions also.