How to Convert Outlook Email Folder Into Single PDF Document

Anuraag | October 15th, 2016 | Tips

“I want to create a single PDF file for Outlook email folder because in total I am having 1000 emails. However, the converters that I have seen till now provides working in such a way that I had to select one email file at a time and then convert it into PDF. If I follow this approach for my 1000 emails, then without any doubt I am going to waste my lots of time and might get confused too. Therefore, I am in search of such approach that supports all 1000 emails at once and then with just a click create single PDF of Outlook email folders“

It is often necessary to take a folder of emails from Outlook and convert all emails with attachment into a single PDF document. Because if all emails and attachments are combined its easy to view any page, search and print the document. However there is no proper solution defined to convert Outlook email folder into single PDF. Therefore in the next section we will be discussing how to combine multiple emails into one PDF.

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Outlook Email Folder to Single PDF

Solution to Convert Outlook Email Folder into Single PDF

As we have discussed there is no proper solution available to merge Outlook folders into one PDF. However one can go with a manual solution or can use a third party utility for performing this task.

Manual Approach For Converting Outlook Email Folder to PDF

There is no such solution defined to directly convert Outlook email folder as PDF either using manual method one can save Outlook emails as PDF. It can be done with the help of inbuilt features in Outlook. But user cannot save all emails in one go, every mail has to be selected individually and then save as PDF. You can follow the steps discussed below to save emails as PDF.

  1. Open Outlook in your system.
  2. Select mail which you want to save as PDF.
  3. Right click on the mail and click print.
  4. When the print window appears, change the settings to save as PDF document.

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Note:-The following approach creates single PDF file corresponding to single email folder. However a user wants to create single PDF file for multiple Outlook folder. In such cases a third party tool would be a better answer.

Third Party Tool for Converting Outlook Email

This approach is used when a user want to convert all Outlook Email folder into a single PDF file. Unlike the manual approach it wont force user to select all the mails. With the help of this PST to PDF converter a user can export individual email folder to PDF easily and then when all the email folders are converted to PDF. The another tool PDF merge can be used to combine multiple PDF files without acrobat.

Steps to Convert Outlook to PDF

1.Launch the tool PDF Merge and open it in your system. Then select the merge option in the tool and click on add file or add folder option.

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2. Click on Process button so that the tool start merging selected PDF files. When the tool display save as option, then select the target location and set the name of the merged PDF file document.

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3. You can see all Outlook mails that are Converted to PDF are listed here corresponding to its folder.

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Note:- PST to PDF converter creates individual PDF file for each mailbox, which can be later on combined using another utility i.e Merge PDF Files. Using this tool we can create a single PDF file for multiple PDF files created from PST file. So in the next section user can read how to merge multiple PDF files.

Steps to Merge Multiple PDF files:

1. Launch the tool PDF Merge and open it in your system. Then select the merge option in the tool and click on add file or add folder option.

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2. Click on Process button so that the tool start merging selected PDF files. When the tool display save as option, then select the target location and set the name of the merged PDF file document.

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3. Once all the PDF files are merged, click on OK and then it can be viewed in Adobe Acrobat.

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FAQ

I want to combine contents of multiple folders into one? Can I do that?

Yes, you can create single document folder corresponding to multiple email folders.

Can I combine multiple emails into one PDF using the above tool?

Yes, you can easily combine multiple email folder into a single PDF document.

Does the tool works to create single PDF from multiple files?

Yes, the PDF merge is designed so nicely that it can effectively combine multiple files into single PDF.

I want to merge Outlook items into one PDF? Is that possible using this tool?

Yes, one can easily combine PDF files into single document without acrobat.

How can I convert outlook emails to pdf with attachments with this tool?

You do not need to follow any other step, the tool automatically transfer attachments while converting emails into PDF.

Conclusion

This blog is aimed to help user when they face problems in combining multiple PDF files. Creating single PDF document using manual approach is quite tedious and a very lengthy procedure. So a third party tool is also discussed for how to convert Outlook email folders into single PDF document.