Migrate Lotus Notes to Cloud – A Step-by-Step Guide

The world of technology has advanced significantly with the invention of cloud computing. Cloud has the ability to provide services, products, and platforms to all types of demanding business sectors. There are a number of cloud service provider around the world now. Some of the prominent ones are Office 365, G Suite, iCloud, Amazon, Dropbox, etc. To avail the convenient features of Cloud, many Lotus Notes users are migrating to cloud services like Office 365. Through this post, readers will learn to migrate from Lotus Notes to Cloud. Before that, have a look at the objectives behind Domino to cloud data transfer.

Objectives behind Exporting IBM Lotus Notes to Cloud

There are multiple reasons for which Notes data has to be imported into Cloud. As we all know, different cloud services allow accessing user data from anywhere. It is also easy to share data stored on Cloud platforms. For all these reasons, people are switching from IBM Notes to various cloud services. Sometimes, necessity also arises to migrate Lotus Notes to Office 365. All these lead to the situation when Lotus Note items have to be transferred to Cloud. Now, we will know how to transfer NSF files to Cloud.

migrate lotus notes to cloud

Methods of Lotus Notes NSF to Cloud Migration Office 365

To transfer data from Lotus Notes to various cloud services like O365, users can choose between the manual solution and trouble-free solution. Here we will provide a complete guide to both the methods.

Method I: Manual Solution to Export Notes to Cloud

The manual solution to NSF to Cloud is to use IMAP connector. Follow these steps to perform this method.

1. Backup Lotus Notes Data

Before you start executing this method, backup all your IBM Notes data. This is a cautionary prerequisite of this method. If some issues occur during Notes NSF to cloud data transfer that results in NSF file corruption, the backup copy will save you from data loss.

2. Create New Mailbox for Each User of Lotus Notes

Now, create a new and separate mailbox in IBM Notes for every Notes user.

3. Enable IMAP TCP/ IP Port

IMAP TCP/IP port has to be activated for each new mailbox. To activate, execute the instructions to export Lotus Domino to Office 365:

(a) Launch Lotus Notes and open Domino Administrator.
(b) Click on Configuration tab to migrate Lotus Notes to Office 365
(c) Now, you have to open the server document that can execute IMAP service.
(d) Click on Ports >> Internet Ports >> Mail tab.
(e) Go to IMAP column and set “TCP/IP port status” as Enabled.
(f) Click Save to save and close the application.

4. Synchronize Notes and Cloud Mailboxes

In this stage, users have to sync Lotus Notes mailboxes with cloud mailbox using IMAP connector.

Shortcomings of Manually Importing Lotus Notes to Office 365

  1. Readers should be aware of the fact that this solution contains several shortcomings. These are:
  2. Consumes a lot of time to migrate Lotus Notes to Office 365
  3. Notes proxy server can stop users from connecting to the Internet.
  4. Technical expertise is required to perform this manual technique.
  5. It is not possible to export NSF files with more than 1 GB size.

Method II: Trouble-Free Solution to Migrate Lotus Notes to Cloud

It is clear from the discussion that manual method is not an easy method to implement Lotus Notes to Office 365 migration. Moreover, users do not find sufficient time to perform such lengthy and complicated process. If you want to avoid these problems, you should opt for the trouble-free solution, i.e., SysTools Lotus Notes to Office 365 Migration tool. This tool can effortlessly export Lotus Notes items to Cloud. All IBM Notes items including emails, calendar entries, contacts, tasks, can be exported into the cloud using this software. Users can also perform selective migration of Notes Mailboxes to cloud by filtering emails. Let’s have a look at the prime features of this application:

  • Migrate Lotus Notes items to Cloud account
  • Supports export of multiple IBM Notes mailboxes
  • Imports all NSF files including calendar & contacts
  • Allows selective conversion of Notes data to cloud
  • Filtering options for emails, to do list and calendar
  • Option to retain original HTML formatting & Doc Links
  • Generates a complete migration report after export
  • Lotus Notes 9/ 8.5/ 8.0/ 7.0/ 6.5 versions must be installed

Conclusion

If you are looking for ways to migrate Lotus Notes to Cloud, this post describes a perfect solution for the same. Here we have discussed two different solutions to export NSF files to cloud storage like Office 365. Users can choose any of the methods as per their choice. Since the manual solution is a complex one, users should try the trouble-free solution.