How to Import PST to Mac Mail Without Any Loss of Data?

Srishty | January 4th, 2018 | Tips

In today’s era, Microsoft Outlook can be used on both Windows and Mac Operating System. This is very common for users who want to switch from Outlook to any other email clients because their needs keep on changing daily. Now, if a user switches from Windows machine to Mac machine, then he or she needs to migrate Windows Outlook mailbox data also to Mac OS. Thus, the feasible solution for the is switching from Windows Outlook to the Mac Mail. However, to do so, a user needs to import PST to Mac Mail. But for a nontechnical user, it becomes difficult to perform this migration easily. Therefore, they are looking for a solution to export PST to MBOX for Mac machine.

Reasons Behind Outlook PST to Apple Mail Migration

There are a number of reasons due to which a user needs to transfer their entire PST file to Mac Mail or any another email client. Some of the common cases are discussed below:

  • Organization Switching
    A user has switched the organization where Outlook was used to a new company where Mac Mail is used. At that time, it becomes necessary to export PST to MBOX format and import MBOX into Apple Mail to access the old data in a new organization also.
  • Natural Disaster
    Some natural incidents like Outlook file corruption, account deletion, hard drive crash etc., also forces users to import PST to Mac Mail. It is one of the main causes where users need to export Outlook data into MBOX and Import into Apple Mail.
  • Platform Switching
    Sometimes users have changed their Operating System from Windows to Mac. This is another major factor where users need to transfer Outlook data to MBOX format to access their Outlook data in Mac Mail.

There are two possible solutions to open PST file on Mac Operating system. First is the manual procedure, which is free of cost but takes lots of time and efforts. Second is a third-party software, which can easily execute the conversion procedure.

Manual Method to Import PST to Mac Mail

If a user wants to migrate Outlook Data file to Apple Mail, then he or she needs to follow the steps mentioned below:

  1. First of all, open Outlook for Mac OS.
  2. Next, go to the File menu.
  3. Then, choose Outlook data file i.e., .pst.
  4. After that, click on the Next button.
  5. Select Outlook for Windows data file (PST).
  6. Now, click on the Next button again.
  7. Next, Browse the PST file that you want import.
  8. Then, choose the desired file and click on the Import button to import PST to Mac Mail.

After performing all above steps, all data is moved to MS Outlook for Mac. Then, a user just need to drag the complete folder to the desktop and all message will be exported to MBOX format. Now, a user can easily import these files to Apple Mail.

Limitations of Manual Procedure

The above mentioned manual procedure is not an efficient method to import PST to Mac Mail. This method has some limitations, which are described below:

  • The manual procedure requires the installation of Microsoft Outlook for Macintosh on the computer.
  • If a user is a non-technical person then, they may not understand the conversion steps correctly.
  • This manual approach is quite lengthy and time-consuming.
  • If manual steps are not followed correctly then, there are chances of data loss.
  • Some data items like calendars, contacts will not be migrated in a single step.

An Effortless Solution to Import PST to Mac Mail

There are various limitations that a user might encounter while using the manual method. Thus to overcome all such limitations, a user is advised to use a third-party solution named as SysTools Mac PST Converter Software. This tool executes a simple and efficient conversion process to open PST file on Mac Mail. It converts Outlook PST file to MBOX format in a couple of minutes only. Moreover, by using this professional tool, the chances of data loss are negligible.


PST file format is used Microsoft Outlook for Windows platform to store mailbox data. But, it is not supported by Apple Mail on Mac machine. Therefore, it is mandatory to import PST to Mac Mail. This process can be by done manually and by using a third-party solution. As above-section discussed, the manual method is time-consuming and hard to perform. So, a user can take help from the professional tool for an effortless solution.