How to Move Files to Shared Drive – Step by Step Guide

Isha Ratra | November 29th, 2019 | Data Migration, Technology

This page gives you complete information regarding the multiple ways to move files to shared drive. Read this blog & know more about shared drives, it’s usage and the best method to migrate documents to shared drive. So let’s get started.

The shared drive is an organizational structure shared space within Google Drive where team members can easily store, search and access their files anywhere, from any device. Unlike files in My Drive, files in shared drives are owned by the group rather than an individual user. Even if a member of the team leaves, the file or data stays exactly where they are so the rest of the team members can continue to share information and get work done.

Reasons for Using Shared Drive

Instead of personal My Drive, Shared drive provides a variety of benefits such as:

  • If you are working with a team and want to share and collaborate on documents, you can create a Shared drive. By granting the access permission to the team members, everyone on your team can access the documents without requiring you to individually invite each person to share each document.
  • If a new person joins to your project team, you can give them access to shared documents by making them a member of Shared drive, rather then having to grant access to every individual document they need.

Instantly Move Files to Shared Drive of Google Drive

File System to Google Drive Migrator Tool is the most trusted and reliable tool for moving documents from computer to Shared drive or My Drive without any limitations. With the help of this tool, users can move any type of data to Shared drive such as PDF, docs, excel sheet, images, .ppt, etc.

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This software is designed in such a manner that you can move any amount of data from it. Apart from this, you can batch upload or save files to a shared drive without any trouble. Moreover, this software maintains the data integrity and Folder Hierarchy after completing this migration process.

This software keeps Meta-data like size, date, name intact as original in G Drive. As well as it has Date- based filter option to transfer data from the specific date range. This software automatically creates a migration process report after the migration process completed.

Steps to Move Files to Shared Drive of Google Drive

Note: Before starting the process of uploading documents from computer to shared drive you will need a JSON file and activation code.

Step 1: Download the software and Run as administrator.

Step 2: Now, click on the Settings button present at the bottom left side.

Step 3: Then, click on Google Project Setting and browse the JSON file and click on Save.

Step 4: Now, click on Activate New Domain and enter the activation code >> click on the Continue button.

Step 5: After that, a pop message gets displayed i.e. License Activated >> OK.

Step 6: Now, select the files and folders you want to move to Shared drive.

Step 7: After all required settings, click on the Start button to start the process.

Step 8: At last, save the detailed CSV reports containing the details of the migration process.

Manual Approach to Save Files to a Shared Drive

There is a manual method provided by Google Drive. Using which you can move files from computer to Shared drive. Now, let’s see the working steps.

Step 1: First login to your G Suite account.

Step 2: Now, go to the Shared drive option.

Step 3: After that, right-click on Shared Drive and then create a New Shared drive.

Step 4: When New Shared drive is created then add members to Shared drive.

Step 5: Now, set access permissions on New created Shared drive.

Step 6: After that, drag and drop the file/folder you want to move to Shared drive.

Obstacle While Using Manual Method

There is some limitation of using this procedure to upload files on shared drive these are as follows:

  • There is no filter option like date, size filter available in the manual method
  • There is a chance of alteration in the data integrity and folder hierarchy
  • This is lengthy and time-consuming process

Conclusion

As we said above, the Shared drive option in the G Suite account is the most used facility by the users. But, the question arises on how to move files to Shared drive effortlessly?. Thus, to answer this query here we have illustrated two solutions one is automated & the other one is manual. The manual approach has some limitations, therefore, it recommended to opt for an automated solution to send or upload files on shared drive.