How do I Backup my IMAP Email on Mac – Complete Solution

Srishty | November 13th, 2020 | imap

If you are using an IMAP standardized email web client for email deliverance eventually this query will arise that How do I backup my IMAP email on Mac? Well you don’t have to strain yourself because we will show you the native and advanced solutions to tackle this issue. Keep reading to figure out how to backup Outlook mailbox folders?

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User Query – “Hi, I am Kara. I am working as a marketing manager. I have been using Outlook since 2016. I am moving to a new company, upcoming week. I want to backup a precise set of important emails to my backup which is not possible using the import and export tool. I don’t have enough time and patience to deal with this issue. So, please give me some wise advice regarding my situation”


The native method is divided into four sections. Follow each section’s steps in chronological order to achieve the desired result.

Be cautious while performing the steps, a single move can lead to loss of important data. If you are not from a technical background then we also have an advanced solution that is direct and will provide the backup in the selective approach. Start with the first section.

First Section – Backup Outlook Mailbox Folders

  1. Open the MS Outlook platform
  2. Follow this path – File > Open & Export > Import/Export
  3. Select Export to a file from the given list then go to Next tab
  4. Choose the mail address that you want for backup. Select the folders, make sure to checkbox the subfolder
  5. Navigate the location in the local drive to download the backup data.

Second Section – Remove the POP account from Outlook

  1. Follow this path – File > Info > Account Setting to open a new prompt.
  2. Then in the Account Setting window click on the Remove button.

Note – You might encounter a warning dialogue denoting offline data deletion after the removal of the account. Click Ok and move further.

For a better solution download IMAP Server Backup Tool For Mac from the official site to avoid any kind of data loss and corruption while backup.

The third section -Set Up the IMAP configuration

  1. Follow this path – File > Add Account > New option.
  2. You would be asked for Manual Setup of Outlook Account then move to Next tab.
  3. Choose one of them from the POP3 and IMAP option and set up the configuration.

The fourth section – Restore the initial backup mailbox in Outlook

  1. Follow this path File > Open & Export > Import/Export.
  2. In the newly opened prompt Import from another program or file option from the list and move to Next tab
  3. Select the Outlook data file (.pst) and click on Next.
  4. Browse the file from the Drive that you want to restore.
  5. Choose the folders using the drag-drop option then hit on the Finish tab to finalize.


  • Any technical error or corrupted file might make your data entirely corrupted or inaccessible
  • IMAP setup is mandatory to perform the IMAP backup
  • Should have complete knowledge of terminology, minor and major gaps to complete the backup process
  • It is a Lengthy process as it involves four different sections to make the process purposeful.
  • Do not allow selective approach, that overburden the process

Recommended Solution to Backup Outlook Mailbox Folders

Here we have described the trial version of Mac IMAP Server Backup Tool is available. Using this version you will experience the performance of this software and evaluate the quality of the result it provides. It guarantees the safety and security of user data. Once you are satisfied with the service then opt for the Authorized Version for the longer run.


  • Supports all IMAP web clients including Gmail, AOL, Outlook, G-suite etc.
  • Advanced Filters to precise the backup
  • Batch and bulk mode for volume download
  • Restore the folders from IMAP to IMAP servers
  • Various formats to download the backup – PST, EML, MSG, MBOX, PDF
  • Dynamic feature of schedule backup – daily, weekly and monthly
  • Archive selected data using filters in Mac IMAP version

Also Read: Find the ultimate solution to backup IMAP Mailbox to PST on Mac OS in a trouble-free manner.


To solve the query How do I backup my IMAP email on Mac OS, We have given the two best methods to back up the data. For users who are experts in the technical background can go for the native method, though it carries high chances of data loss because of its lengthy process. Another one is an advanced method to backup Outlook mailbox folders on Mac that provides a direct facility to backup data efficiently.