How to Backup Entourage Mail on Mac : 3 Ways

Approved By Aswin Vijayan

Published On April 27th, 2020

Reading Time 5 Minutes Reading

How to Backup Entourage Mail on Mac?

There are many computer users who tend to make use of Entourage for their email needs. All the email data in Entourage is saved inside one huge database that becomes bigger and bigger in size each and every time an email is received. Moreover, having this big database would result in database corruption encounters on a frequent basis. Hence backup is necessary.

To backup Entourage emails, Time Machine can be made use of, irrespective of the data being new is only 1 item. This precisely indicates that Entourage eats up big space on the Time-Machine’s drive. Moreover, if you use Entourage’s database, then these types of Time-Machine’s backups aren’t much dependable. But if you manually backup Entourage mail to another location on your system at least once a week, the Time Machine would save this manual backup. And importing this backup file is much easier than the complete database.

Anyways, in this article, we will show you three ways to backup Entourage emails. You can choose as per your ease.

Backup Entourage database on Mac / External Device
Backup Entourage emails on Mac / External Device
Backup Entourage mailboxes in different formats

1: How to Backup Entourage Mail on Mac

So, in these types of situations, backup Entourage emails on Mac, you can follow these steps given below:

First and foremost, you must quit the Entourage email client
Then, you can go to the Home folder
After that, you can go to the folder of Documents
In this folder, there MS-User-Data named folder exists
And then, you can open particularly that folder
In that, a folder called Office-2008-identities exists (or might be Office-2004-Identities, if you have been making use of the 2004 version)
Now, you must go to that folder particularly
There exists a folder with the name of Main-Identity
You can find several other folders with the name of Main Identity 1, or like Main Identity 2 etc
If you see more than one of such folders, try figuring out which is that folder that is holding present mailing database
For the purpose of this, open all folders
After that locate the file called Database that holds that particular day’s date
When you figure out what all Main-Identity folders hold the present database, you have to copy that folder particularly
And after that, hold down the Option-key
Now, click and then drag that particular Main-Identity-folder to another location in User-folder

Note: Drag the “Main-Identity” folder into the external-drive-window to backup the file in an external storage media such as hard drive, usb, etc.

When that folder gets copied, rename it to avoid confusing with Entourage
Name as per the date of that day along with Main Identity or Entourage’s backup
After that, next time it is run, Time-Machine will backup Main-Identity’s backup folder
You can possibly keep Main-Identity-folders like these in several numbers with several backup-dates. More frequently you follows instructions to back up Entourage’s database, much less will be the loss of mail in case Entourage gets corrupted and you need some previous backup.

2: Backup Entourage Emails on Mac

For the purpose of backing up Entourage emails in specific:

Open MS Entourage application first
Select the email folder (eg: Inbox) that is needed to take the backup
And then, drag the message/folder into the external drive’s window
The dropped folders will now appear as MBOX files.

Another way is to use the native Export option:

In Entourage, go to File >> Export
Select All Items and continue
Select No, and continue
Choose the location to save the file and click Save
After successful export, click Done.
The Entourage data in backed up in an RGE file.

3: Backup Entourage mailboxes in different formats

There are manual methods to backup Entourage emails. And they are perfect if you want to view them in only Entouarge later. But viewing back the files in another email client is an entirely different scenario. Especially if OS other than Mac are involved.

For this purpose professional utility Best MBOX to PST Converter can be utilized to backup Entourage emails in a hassle-free way. It supports processing of Entourage MBOX file that are made by dragging and dropping mailbox folders from Entourage.

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It processes the files and saves them in multiple formats as per user requirement:

Outlook PST –View Entourage backup data in MS Outlook
EML – Save each email in a single Eml file readable in multiple applications such as Apple Mail, Thunderbird, WLM, etc.
PDF – Optimal for legal documents, presentation, project. Can be read using Adobe Reader.
MSG – Save each email in single file supported by Outlook
EMLX – Save each email in single file to view in Mac Mail.
HTML – Browser supported format for Entourage backup.

The files generated by the software are compatible with multiple email applications across the OS. Other than Mac, several email clients of Windows and Unix also support them.

Conclusion

In the above article, we discussed three methods of backing up Entourage mail; one on Mac and the other is on any external device like say an external hard disk drive. All the methods are helpful, depending on the kind of need the user is having to backup Entourage mail. Hopefully, you have found this article helpful enough to guide through these processes to backup Entourage emails.

Can I backup Entourage data on Mac?

Yes, as described in the article, you can easily backup Entourage data for future use.

How do I backup specific items from Entourage like emails or contacts?

There is a native option in Entourage that lets you choose which data item you wish to take backup of. It is explained in the second method in this article.

Can I use the backed up Entourage emails in other platforms such as Mail app and Outlook?

It is possible to do so. While the MBOX clients can easily read the Entourage files, clients such as Outlook and Lotus Notes will require the use of the 3^rd method in article.